RISK MANAGEMENT PLANINTRODUCTION The purpose of risk management is to ensurelevels of risk and uncertainty are identified and then properly managed in astructured way, so any potential threat to the delivery of outputs (level ofresourcing, time, cost and quality) and the realisation of outcomes/benefits bythe Business Owner(s) is appropriately managed to ensure the project iscompleted successfully. The objectives of the risk managementapproach in the AMA GYM AND FITNESS CENTER Project are to identify, assess andmitigate risks where possible and to continually monitor risks throughout theremainder of the project as other risks or threats emerge or a risk’s impact orlikelihood changes.Asrisk management is an ongoing process over the life of a project, this RiskManagement Plan and Risk Register mustbe considered a ‘snap shot’ of relevant risks at one point in time. Where required, the process of riskidentification, assessment and the development of countermeasures will involveconsultation with the Steering Committee members, the AMA GYM AND FITNESSCENTER Reference Group, other relevant stakeholders and Project team members. Risk IdentificationRisk identification should begin earlyin the project when uncertainty and risk exposure is greatest. Identifying riskearly allows risk owners to take action when the risk is easier to address.
Risk owners who execute early responses often reduce cost as compared toaddressing risks and issues later in the project.Project managers should continue to workwith the project team throughout the course of the project to identify risks.It is impossible to identify all the risks in the beginning of a project.Things change over time that may lead to new risk exposuresTheproject manager and the project team should be involved, as well as otherrelevant stakeholders.Therisk identification process that has been undertaken in thisrisk assessment is the brainstorming, and scan by expertise people. Categoriesused to assist in the identification or relevant risks are:1. Issuesrelating to staff.2.
Issuesrelating to members.3. Issuesrelating to contracted services4. Issuesassociated with fitness training5. Issuesrelating to transfer of information between trainers6. Issuesrelating to members due to over exertion7. Issuesrelating to injury due to improper use of machinery8.
Issuesrelating to trip/slip including obstacles on floor, electrical cords, etc.9. Issuesrelating to facilities10. Issuesrelating to lighting RISK AEESEEMENT (RISK ANALYSIS)All the previous identified risks has impact on theProject output either by reduce the output quality,increase the output time needed;orincrease theoutput Costs.
The following table describes the impact of each riskon time, cost and quality of the project. Risk EvaluationThe objective here is to communicate the “expected impact”that will happen if no proactive mitigation plan is implemented in the project.The risk rating isdetermined by assessing: • The likelihood of an incident occurring asthe result of the risk, and • The potential consequences of the incidentExpected Value (EV) =Likelihood x ConsequenceBy referencing thesetwo factors in the tables below, we will be able to determine whether the riskpresents a high, significant, moderate or low risk.
Issues should be addressedin accordance with their risk rating, with high priority issues requiring immediateattention. Likelihood Seriousness Low Medium High EXTREME Low N D C A Medium D C B A High C B A A RISK MITIGATIONMitigationof risks involves the identification of actions to reduce the likelihood that athreat will occur (preventative action) and/or reduce the impact of a threatthat does occur (contingency action). This strategy also involves identifying the stage of the project whenthe action should be undertaken, either prior to the start of or during theproject.· Preventative– This type of strategy answers the question: “what should you do now?” Thisstrategy is designed in a manner so as to reduce the likelihood of the risk orseriousness of the risk way before the risk is even realized.· Contingency– These are planned actions in the event of the risk being realized.
In short,it answers the question: “what should be done if…?”Therisks that are at the highest priority will need to be attended to first by theproject manager and their mitigation plans need to be realized before theproject starts, or as per the action plan. The risks with a lower priority canbe taken care of later, but cannot be ignored or neglected.Insurance alone is not a failsafemethod of managing gym and the owner or operator has a legal responsibility toensure the safety of all people that use or access the facility. While there isno one means of ensuring that any gym or business is fully protected, a numberof key areas should be considered and measures employed to reduce risk, such as:• Utilising appropriate equipmentand maintenance practices • Adhering to industry standards • Employing appropriatelyqualified staff • Inducting and/or supervising users • Taking out an insurance policy • Establishing legal agreementsand relationships. • Training and protecting gym users, staff • Havinga person or committee that takes responsibility for reducing risks • Encouraging users and staff to be proactivein promoting a safe environment in the gym • Implementing systems to support riskmanagement practices (e.g. Reporting hazards, incident reports, emergencyevacuation plan) • Ensuring all users complete the physicalactivity readiness questionnaire and a risk assessment statement when joiningthe gym. Gym staff should review these documents and ensure any concerns areaddressed with the relevant gym user and health professionals prior tocommencing use of the gym • Establishing and documenting gym policiesand procedures so that all who use the gym have access to them either at thegym or online • Creating and documenting a safety checklistand a signage checklist for the gym including a signed maintenance log for eachpiece of equipment.
Grade Possible Action A Mitigation actions, to reduce the likelihood and seriousness, to be identified and implemented as soon as the project commences as a priority. B Mitigation actions, to reduce the likelihood and seriousness, to be identified and appropriate actions implemented during project execution. C Mitigation actions, to reduce the likelihood and seriousness, to be identified and costed for possible action if funds permit. D To be noted; no action is needed unless grading increases over time.
N To be noted; no action is needed unless grading increases over time. RISK MONITORING Risk Risk Rating Control Measures Preventative Actions Contingency Actions Issues relating to staff qualifications High Establish minimum qualification and professional registration for all staff or contractors. 90% 10% Ensure proof of qualifications before staff/contactors starting work 90% 10% Identify and implement any additional training required 90% 10% Issues relating to members High • Members must comply with Centre rules & regulations including wearing appropriate clothing & footwear. 100% 0% • Members should sign the “Members” book and be issued with a “Member” sticker. 100% 0% Provide an WH induction for all new staff/contractors 100% 0% Issues relating to contracted services Moderate Implement procedures arrangements to ensure that adequate health and safety practices are maintained by contracted services. 100% 0% Issues associated with fitness training High Ensure an industry pre-exercise screening questionnaire is completed by all members to identify risk.
90% 10% Exercise programming services are to be tailored for the individual according to the results of the risk assessment. 70% 30% Following risk assessment certain clients may need to be referred to health practitioners prior to the commencement of an exercise program. 70% 30% Issues relating to transfer of information between trainers Moderate Ensure an effective means to transfer all key information (e.g.. individual health conditions and limitations, training program and status, etc.) between trainers.
100% 0% Issues relating to members due to over exertion High Ensure members are informed of the health risks related to over exertion during the initial induction 100% 0% Provide a clock in the cardio area to allow members to keep track of the time they are using the machine 100% 0% Monitor the use of equipment for all new members to ensure that they are using equipment properly and at an appropriate exertion level for their level of fitness. 60% 40% Provide drinking fountains or other source of water nearby to prevent dehydration. 50% 50% •Remove/disable and clearly mark any defective equipment to prevent its use.
100% 0% •Ensure that there is a reporting and documentation procedure for faulty equipment. 50% 50% Ensure an adequate first aid kit is available and maintained on a regular basis. 0% 100% Ensure that an Accident and Incident Report is available and completed. 0% 100% Issues relating to injury due to improper use of machinery High Provide guidance to all members in the use of gym equipment. 100% 0% Provide clear descriptions on the correct use of equipment on each machine. 100% 0% Equipment which is not operational should be marked “Out of Order” or removed from the floor if possible.
100% 0% Have an established maintenance plan and procedures which are implemented & checked regularly. 100% 0% Issues relating to trip/slip including obstacles on floor, electrical cords, etc. Low Provide adequate storage to eliminate storage on floor 100% 0% Ensure carpets and floors are in a good condition 100% 0% Where possible, install closer power outlets to minimise the need for extended power cords.
100% 0% Secure any electrical cabling so they do not extend into walkways 100% 0% Regularly monitor trip hazards through informal and scheduled inspections. 100% 0% Ensure that the machines do not intrude into the walkway when in use. 100% 0% Ensure that adequate space is provided between machines, including the space required to accommodate the machine’s range of movement.
100% 0% Issues relating to facilities Low Ensure that an adequate number of change rooms, showers, etc. are provided, they conform to appropriate building standards and are well maintained. 100% 0% Check maintenance and hygiene regularly as part of hazard identification 100% 0% Provide a checklist for employees to complete when checking/cleaning / replenishing change room/toilet facilities. Record the date, time and initials of employee on the checklist. 50% 50% Ensure staff regularly monitor the presence of trip hazards and take corrective actions as required. 100% 0% Ensure adequate lighting in all areas. 100% 0% Check regularly as part of hazard identification 100% 0% Ensure adequate ventilation, especially in areas where there is strenuous physical activity (e.
g. with fans, air conditioning, windows, etc.) 30% 70% Provide drinking fountains or other source of water nearby to prevent dehydration. 30% 70% Issues relating to low income Moderate Adding or modifying classes 30% 70% Bringing in guest instructors 30% 70% Creating special promotions keep customers engaged and interested.
30% 70% Consider holiday-themed offerings like a Valentine’s Day partner class or a charity WOD at Thanksgiving. 20% 80% Adding retail offerings like dietary supplements or logo apparel. 20% 80% Try a New Marketing Tactic 10% 90% Issues relating to unexpected Accidents Low Get Insurance 10% 90%