.Show how you would apply the tools used to evaluate the strategicplacement of information systems within Argos business organisation.(1500 words)Include in youranswer:a.
A descriptionof how managers use BA and BI tools;Answer:Whenorganisations adopt business intelligence and business analysis assolution to their businesses, there are always processes andprocedures that need to be followed in order to successfully employand use these systems as solution to their businesses. Theseorganisations must embrace continuous improvements and innovationswhile their managers leverage some procedures on how to successfullyapply business intelligence and business analysis tools. Thedescriptive steps of how managers use business intelligence andbusiness analysis tools in their organisations are; Managers decipher what happened. By deciphering what happened is when managers use business intelligence tools to fined out what happened in the past. Departmental management that perform these actions may be finance staff, marketing forecasters and operational managers. They extract business data from all sources of interest, then they organise, integrate and standardise the data using the tools available such as databases, data warehouses and data marts.
Once this is done they can now make use of querying and reporting tools for querying, summarising and profiling the data. This use of business intelligence tools by managers is usually by guided analysis and reporting processes which is aimed mainly at summarising and profiling the business transactional history in order to build a case for decision making. Managers deal with real-time encounters and impacts. They anticipate information in the real-time that tells what is being encountered in the business environment. Some of the tools for these processes could be the use of real-time ad-hoc reporting tools and alerting software tools. Within the process questions are asked in the present tense such as, “How is the business doing against the organisations’ plan?”, “How can business models be adjusted to reach the organisations’ target?” Based on the answers managers then reconstruct and validate the organisations’ performance management with the metrics of the organisations’ strategic goals. Managers create a new future for the organisation by looking forward into the future of the organisation by the use of business analysis procedures and techniques. They mine, analyse and visualize corporate business data and reports that have already gone through the business intelligence phase.
They use these to create case logics and related rules which guide actions and support scenario modelling and forecasting. By doing this the managers are able to leverage resulted information obtained from business intelligence processing with procedures and methodologies to generate and forecast as well as align organisational recommendations. It can therefore be understood that the aim at which managers use business intelligence and business analysis tools in their organisations is to examine new business models and market opportunities.
b. A descriptionof what management strategies are used for developing BI and BAcapabilities. (50marks)Answer:Whenorganisations adopt and develop business intelligence and businessanalysis capabilities, there are a couple of management strategiesthat are employed. Deploying the technological part of the tools canbe relatively easy but gathering the right personnel for the tasksand aligning the right procedures and methodologies to theorganisational goal can be a challenging task.
Assuch, some man strategies that should be employed for developingbusiness intelligence and business analysis capabilities are: Management must clearly and concisely define the organisation’s business problem and also the processes involved in doing business in each department, so that an understanding of what business intelligence and business analysis systems are going to be used for is there. In regards to gathering the right personnel for the use of business intelligence and business analysis systems, management strategies encompass the use of experiences management team. This may include directors at the top of management hierarchy, senior management and departmental staff members who are experienced enough to avoid cross functional confusion. Management must define the organisation’s business case once a business problem and processes have been laid out in order to give every member involved in the use of business intelligence and business analysis systems a clear understanding and to know how their contributions to business intelligence and business analysis tasks are going to boost the development of the capabilities. Management must ensure that the business intelligence and business analysis systems that they employ have dynamic capabilities. As such making a selection and choosing applications that are flexible with agile architecture that can be able to adjust in line with business requirement is essential.
Business intelligence and business analysis systems that management would employ must scale and also support embedded analytics to set the foundation for the business intelligence and business analysis capabilities and growth in size. Data quality is a capability for business intelligence and business analysis and cannot be overlooked, therefore when mangers employ strategies to develop the capabilities they must ensure data quality is part of their set strategies.