2. Required Information: The Very purpose of


Verification:Records must be subject to verification. Non-verifiable records, papers, files and documents will not be useful and they provide no evidence in the court of law. 3. Classification:Records must be properly classified so that they are useful to the management.

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Without proper segmentation, records cannot serve any effective purpose. Bringing together in one place all the information available on any par­ticular question, avoids a waste of time in an extended search for facts and data. 4. Availability of Required Information:The Very purpose of maintaining records will be defeated if the desired information is not easily available.

Records must be kept in such a form, type and shape so that they can be furnished within the shortest possible time. 5. Reasonable Cost:Records must be produced and maintained at a reasonable cost. Managers should realise that, though, all the facts and figures are needed to run a business, some are definitely more important than others. Organisations should maintain the more valuable records and attempt to control costs involving the less valuable ones. Every personnel manager should be cost-conscious while managing records.


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