ChooseProcess Over Tools• Document your process first, then find the software thatmakes it easy.• Go with the simplest tool possible, not just what’spopular.EncourageTeam Building Remotely• Create a virtual “fun room” to encourage bonding amongteammates.
• Have regular team check-in meetings at least once a weekto hear from others.• Create a running agenda that anyone can contribute to forevery meeting.• End every meeting with questions, comments, and concerns.• Enable employees to book meetings with you so they canshare information privately.• Keep structured information on the people on your team:Who the team member is, who they report to, which team they are a part of, whoreports to them, etc.
• Keep documented notes on each team member to help youquickly remember who everyone is and what their role is in the company.• Have each employee provide emergency contact informationin case something goes wrong (website crashing, client emergency, etc.).
Hold Effective Remote Meetings• Don’t meet with employees via text chat or voice calls.• Use video meetings to eliminate distractions and forcepeople to pay attention.• Be in a place where you can be a part of a great remotemeeting, including a quiet environment, good router, and fast internetconnection.• When you aren’t speaking, mute yourself.
This limitsunexpected distractions like a dog barking.How toOnboard Remote Workers• It’s important that new employees understand the tools andprocesses at your company so they don’t bring in conflicting habits.• Use screen sharing to train new employees by letting themshadow you as you complete a task.• Have documentation people can refer back to so they don’tfeel overwhelmed by all of the new information. Google Sites is recommended.How toIncrease Focus and Productivity Remotely• Pick your work environment based on the task you’reperforming. If you need to focus, work from an environment where you focusbest.• Some people need complete silence.
Others need whitenoise, the kind found in a coffee shop. Let each team member pick what worksfor them.How toManage Time Zones• For scheduling meetings, pick one main time zone thatworks best for the majority of your team.• If you’re talking about a time for a meeting, alwaysmention the time zone.How toManage Vacations with Remote Employees• On vacation, pass the work onto someone else.• If employees aren’t taking vacations, encourage them tostart so they don’t burnout.• When someone takes a vacation, it prepares your companyfor emergencies.
Hire ProvenProfessionals• Hire people who are self-driven and motivated to get thejob done.• Pay attention for the little things that show you ifsomeone is a professional.Is the person on-time to the interview? Is their internetconnection solid?• If you give a potential employee a project to complete,don’t give them all the pieces to complete the project. See if they contact youfor more details to complete the project or if they use lack of information asan excuse to not finish the project in time.Trust YourEmployees• Avoid micromanaging by using regular meetings to check-inwith your team.• Be available if someone on your team has questions orneeds help.• Trust your team to get their work done.