Policies the audit committee must have clear

Policies and procedures should not only be available in writing but updated periodically. Consultations should be readily available and the organisational relationships with related specialties should be clearly understood. Therapeutic procedures must be only on written prescription of clinicians, consultants, and the audit committee must have clear and well-established criteria of professional care.

2. Surgical Services:

Surgical services are the most spectacularly visible function of the hospital. In a general hospital, all branches of the surgical services diagnostic, therapeutic and operation theatres are combined as one department. Again, the policies and procedures should be available in writing.

A “credentials committee” the equivalent of medical audit committee of medical services, must have clear criteria regarding surgical procedures to guide it. All case records, including laboratory reports and consent to surgery must be complete prior to operation. The tissue removed at operations must be sent for pathology and the report available in patient’s record. A “tissue committee” should review all such reports. Policies should be laid down and procedures established with regard to hospital infection control, sterile supplies and safety standards.

3. Obstetrical Services:

Obstetrical services are also organised like other department with policies and procedures peculiar to its requirement.

Qualified staff should be available even off-time with availability of consultants for complicated cases. Deliveries conducted and births and deaths must be properly documented and records maintained. There should be a system to investigate all maternal and infant deaths. Maternal death rate (ratio of maternal deaths to obstetrical discharges) in good hospitals does not exceed 0.25 per cent. Some infant deaths are inevitable, but newborn infant deaths should not exceed 3 per cent of all births.

4. Anesthesiology Services:

Anesthesiology service is the least visible service in a hospital, but as important as others. Apart from the high professional knowledge and skill of the anesthesiologists, the service should conform to all the standing policies and procedures. There must be a preanaesthetic physical check­up including relevant urine and blood examinations. Safely in operation theatres is normally assigned to anesthesiology service. Standing order on safety regulations must be available and enforced.

Deaths indirectly attributable to anesthesia should not exceed one death in 5000 anesthesia’s.

5. Laboratory Services:

Services appropriate to the need of the hospital should be available, conducted and supervised by competent technicians and pathologists respectively, with appropriate system of maintenance of records of tests and standing orders and procedures. The calibration of equipment should be carried out regularly. Evaluation of procedures pertaining to sterile supplies, infection control and functioning of the “infection control committee” to monitor the above All tissues removed at operations should be examined to establish agreement between preoperative and postoperative diagnosis, to check on normal tissue removed and to evaluate results.

Normal tissue removed including appendectomies, hysterectomies and removal of hernia sacks does not generally exceed 10 per cent all operations. The tissue committee should establish criteria for surgical interventions for certain operations such as tonsillectomies, appendectomies, hysterectomies, caesarian sections and the like. Caesarian sections usually do not exceed 5 to 10 per cent of total live births.

6. Paediatric Services:

Except in large hospitals, this service will generally be a part of medical service. However, in whatever way it is organised, the basic requirement is that it is geared for special attention to the peculiar needs of children and infants. The physical facilities, policies and procedures should have been geared to these needs.

7. Radiology Services:

Facilities, including the number of radiographic machines must be adequate to meet the requirement of the diagnostic and therapeutic procedures, with competent medical and technical paramedical staff. Policies and standing orders pertaining to radiation safety factors including accidental exposure hazards to personnel must be firmly adhered to. A fool-proof system of records of all radiological investigations should be in operation.

8. Outpatient Department:

It should be an extension of the total hospital service itself, for those who do not require hospital bed care. The quality of care should be of a high standard, and all professional activities should be under supervision of a senior staff member. Adequate number of physicians should be available, with appropriate coordinated support from laboratory, radiology and pharmacy services. Adequate medical records including laboratory and radiology reports should not only be maintained, but a system of immediate retrieval should be available. Waiting time and service time per patient are two important indicators for outpatient care. Emergency and casualty services with appropriate staff should be available round the clock.


Physiotherapy and Rehabilitation:

Physiotherapy and rehabilitation is increasingly becoming an integral part of general hospitals. The service should be operated under the direction of medical staff qualified in physical medicine and should also have appropriately qualified physiotherapy and occupational therapy staff. There should be a coordination with the surgical and medical services and outpatient department which feed this service. A committee of rehabilitation therapy should formulate the operational policies and procedures and evaluate results of care.


Nursing Services:

Nursing services implement the physicians’ plan of care and provides nursing care for the patients’ assessed needs. The quality of hospital care is to a significant extent associated with the level of nursing care. There should be an administrative authority, the chief of nursing, with other appropriate categories of nurses in adequate numbers. Again, there should be written policies, procedures in relation to the essential supplementary duties connected with supplies, linen, medical stores, and diet and like. There must be available an, appropriate number of nurses in all patient care units outside the usual hospital working hours. Student nurses must always work in the ward under supervision. Appropriate authority and responsibility should be delegated to the nursing staff.

There should be periodic meetings of the nursing staff to discuss patients’ nursing care and problems and to provide opportunity to improve their knowledge and skills.

11. Communicable Diseases:

All communicable diseases must be reported to the local health authority. Isolation facilities must be adequate, with integral toilet facilities.

Gowns, masks and gloves must be worn by attending staff and personnel, hands scrubbed after contact. Appropriate facilities for proper disposal of dis­charge from patients must be available. Mattresses, pillows, linen should be aired in the sun and linen sterilised. The walls and furniture should be washed after discharge of the patient, and the room aired for 24 hours before admitting new patient.

Utensils, dishes and similar items used by patients should be boiled.


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